How to Become a Virtual Assistant (Beginners Guide with Steps)

Become a Virtual Assistant

Well, in a world where jobs and stuff are taking an online path, a virtual assistant is a job that people can perform and make good money. Indeed, tons of people have got the desire to become a virtual assistant where becoming one, is not that tough ask. 

Further, to help you become a virtual assistant or a freelancer, I have got a complete and detailed guide on the same. 

Right in this article, I will be covering each and everything about virtual assistant. Additionally, I will be outlining the steps that can potentially help you to become a virtual assistant, without any sorts of issues. 

So, without wasting any time, let’s go ahead and unwrap some of the best tips to become a virtual assistant. 

What is a Virtual Assistant?

Virtual assistant duties

Before you can become a virtual assistant, knowing what exactly does a virtual assistant means is the basic step. Well, in this growing fast-paced online world, people have been looking for people who can simply manage their stuff online. To work effectively, you need to adhere to the responsibilities of Virtual Assistant

At this stage, the virtual assistant comes into play where they are in charge of managing almost each and everything related to online work for a business. Currently, almost every single online industry is hiring virtual assistants where they offer work from home to them. 

When it comes to paying, it is given based on the hourly contract or salary based ones. Being a virtual assistant, you are free to choose your type of contract and work for any business. 

Plus, the list of services that any virtual assistant offers is extremely diversifying. Virtual assistants are people that offer their services to business owners in an online fashion. 

Now, in the topic to become a virtual assistant, let’s go ahead and uncover the services which a virtual assistant offers. 

Services which a Virtual Assistant offers

Right after what exactly does a virtual assistant mean, services offered by Virtual assistant is the second most essential thing. 

Well, being a virtual assistant, you can offer tons of services to your online clients and businesses. Yes, is no sort of activities that are limited where the job for a virtual assistant is far better than that. 

Therefore, for your easement, I have got for you the list of some good dad home jobs you can offer after becoming a virtual assistant. 

Yes, each of the given below jobs can be done online and are as follows:

  • Data entry
  • Graphic design and layout
  • Transcription
  • Customer support
  • Processing online orders and refunds
  • Creating sales pages
  • Managing product launches
  • Performing outreach
  • Lead generation
  • Editing videos
  • Social media management
  • Project management
  • Community management and moderation
  • Website design
  • WordPress maintenance
  • Calendar management and travel arrangements
  • Content creation for blogs and ghost-writing
  • Editing and proofreading
  • Content research
  • Keyword research
  • Email management
  • Bookkeeping

Well, the above list will go on and on where you will come across more set of skills being a virtual assistant

Now, services are one thing you can offer is a virtual assistant. However, there is a certain set of skills that are associated to become a virtual assistant. 

Obviously, if you are planning to become a virtual assistant, you must know the basic and general things regarding the same. For this, the Internet is one of the best places to start off with such things where you can work on your skills becoming a virtual assistant.

Now, your experience meter can include a different sort of business activities. This can come up with the activities that you did in an online or in an offline fashion. 

At the same time, you must note that the lack of basic skills can potentially make your work as a virtual assistant even harder. 

Hence, having the basic and core skills before becoming a virtual assistant is one of the most important things. 

Plus, among those skills, great and effective communication is something you must-have in any scenario. 

How to become a virtual assistant?

Right now, once you have known what exactly does a virtual assistant means and the skills you can perform, let’s the go-ahead to know the things that are required to become a virtual assistant. 

Yes, given below are some of the most basic tips you need to follow if you want to become a virtual assistant. 

1. Choosing Business Structure

Yes, if you are willing to become a virtual assistant, you must effectively choose your business structure. 

Such a thing will depend on the given below questions:

  • Where is the location of your business?
  • What are the type of clients you would love working with?
  • What type of virtual assistant you will perform?
  • Will be you be able to manage your personal situations?
  • What is your risk tolerance?
  • What are the different sorts of business structures available in your locality?

Well, the above-given questions are most useful if you want to understand the business structure related to a virtual assistant. 

In some other cases, you can also be responsible for choosing your business location depending on your workability. 

2. Decide the services you will offer to the clients

Now, tons of virtual assistants are willing to decide on the services they will offer to the clients. 

Well, being a virtual assistant, one of the toughest things come when you are about to offer your services to the clients. 

Also, there is no sort of a rule book that defines the services you can offer to your clients. 

Further, most people think of VA services as if they can only receive phone calls, check emails, and manage clients’ calendars. 

However, things are quite bigger than that where virtual assistants can do some of the toughest work too. 

It all depends on the type of services you are offering to your clients. 

Therefore, in this case, you will have to sit back and look at the skills you can transform into services. Yes, for any virtual assistant, skills are one of the most essential things you must possess. Well, those skills can be anything where you will have to decide the services you want to offer to clients. 

As and when you will go ahead in your VA journey, you will come across some of the best skills you can offer to business online and offline. 

Now, given below are some things we recommend to every single person who is willing to become a virtual assistant:

Take a keen look at the services I mentioned at the start of the article

Pick 2 to 3 ideas from the above services which you love doing and start off with them. 

Getting Started

Now, once you have chosen 2 to 3 of your services, then you can easily go ahead and search for it on the internet. Yes, the internet has always been a gold mine of everything a person needs to know. 

For this, you can take on the momentum and look to master your skills and services. 

For example, you can work on an hourly basis and if it’s not suiting your needs, you can then go ahead with a salary basis

In every step to deliver your services to the clients, you can potentially learn something new. That will strengthen your foundation as a virtual assistant and will help you serve clients in a much better way. 

3. Deciding on the Pricing structure

Now, after all the above things related to becoming a virtual assistant, the next step is deciding the pricing structure. For this, you will have to perform a series of research where you will have to know the actual hourly rate of other virtual assistants. 

Yes, these things will differ drastically from different skill sets where you can analyze the same over the internet. 

See the actual pay per hour of virtual assistants over the internet, freelancing websites, and many more websites. 

Further, whenever you are willing to set your rates, you can figure out the type of skills that will accompany with the rates. 

Also, if you are planning to alter your hourly rates, all those things must be done after you have done a series of research. 

Eventually, given below are different sort of factors you must consider when deciding on the pricing structure:

  • First of all, you are not an employee instead you are a subcontractor
  • Secondly, you are not bonded to any sort of limits such as no sick days, paid leaves, retirement money, insurance, or any of such things.
  • You will have to bear your expenses all on your own

Now, what I will recommend you is that if you have started to become a virtual assistant, you can work for the lower rates 

Although the rates seem lower for you, as and when you will gain experience, then you can easily increase your rates. 

Further, you can break down your expense cost in front of the business owners where they can pay you a little more. 

Also, you must keep in mind that from a business owner’s point of view, there are tons of perks after hiring a virtual assistant. 

Here, your employer doesn’t have to incur the additional cost of your work or stay. Being a freelance virtual assistant, you can work from any part of the world which is yet another good thing. 

For any new clients, you can offer work at lower rates where if your client is an old one, you can charge premium pricing for them. 

4. Launch website and ultimately create your presence

Manage website

Yes, in 2020 if you want to become successful as a virtual assistant, you got to launch your website in the first place. Right now, websites have become the necessity where if you can create your own website, things can get better. 

Now, for creating your very own website, you don’t need any sort of fancy tools. Here, all you will need is a domain, hosting, and a platform on which you will host your website. 

Additionally, if you will choose WordPress as a platform, you don’t need to have any sort of coding skills. 

With this, you can choose a theme, do the drag and drop, install plugins and your website will be made available for you within hours. 

Even while choosing different themes, you can start off with the free ones. Yes, although free themes come with some limitations, you can still use those themes and make a better VA website. 

Gradually, as and when you have got the money, then you can invest in a much better theme and create a stunning website. 

Other than this, Plugins help too when it comes to changing the experience of any website. With this, you can try different plugins and see which one works the best. 

Now, in an attempt to become a virtual assistant, websites along with social media presence can do wonders. 

Within your website, you can showcase your skills where adding a call to action option is the basic necessity. 

Yes, along with that, you can offer an instant chat option where businesses can contact you as early as possible. 

Further, if you want to build your website presence, you can then go ahead and perform SEO. 

With proper SEO, your website will gain organic traffic over some time. This will help you to gain more businesses and a chance to work as a VA for them. 

Basic Steps

  • Deciding on the platform to choose along with the theme and hosting
  • Deciding on general elements including fonts and colors
  • Creating a good looking logo for your VA business
  • Determining your overall value
  • Committing right to the process of improvement

5. A take on Social Media

On the other hand, when it comes to social media presence, this is also essential for the success of VA. Today, almost each of the people is on social media where I would suggest you to keep things simple.

Further, you can start posting on different social media platforms where you must know where are your clients. 

In most cases, you will find your client on LinkedIn as it’s a business based platform. On LinkedIn, you can find different business owners where you can contact them on that very platform. 

Further, you can potentially go ahead and use those social platforms to increase your online presence. Along with that, this will help you to increase your relationships with every single person online. 

With this, you will attract clients over-time where you can then look for opportunities to further grow your business. 

6. Get new clients by pitching and networking

Moving ahead towards the final part, grabbing new clients is a challenging ask for any Virtual Assistant. Yes, if you are new to the Virtual assistant industry and you want to establish yourself, you will face tons of issues while grabbing clients. 

Well, even if you are pitching or performing networking, attracting your first client can eventually take a month. Yes, here, you will have to basically prepare your pitch to an absolute level of perfection. 

Your pitch must have almost all of the basic things needed that can convert clients into potential buyers. In this case, you can basically make use of different power words that can help you to grab clients. 

Also, you must be proactive and at the same time patient to get your first client online. 

To simplify the same, I have got for you the step by step process that can help you to get clients:

7. Become a virtual assistant: Guide to Attract Clients

Step 1

First of all, you must know who are your potential clients. Yes, this is one of the most effective ways to target market that can help you to get clients. 

Further, you can figure out different businesses along with markets and then layout a strategy to attract the clients. You can go through this virtual assistant training for you want to reach professionalism in the field.

Step 2

Next, you will have to find different prospects right in your target market. In this scenario, you must design the attributes you possibly want from your client. 

Such things can include profitability and the amount clients can pay you for the work. Further, after defining different attributes, then you can see which clients can potentially pay you a good amount of money. 

Step 3

In this step, you will have to start building quality relationships with each of your clients. Yes, in any business, relationship foundation is one of the most basic things if you are willing to establish yourself as a Virtual assistant. 

In every business, building relationships take time where you will have to understand the requirement of clients. 

On top of that, the best way to build a connection with clients is with the help of cold pitching. This you can do either via social media platforms or even via email.

Still, social media platforms are one of the best ways through which you can build quality relationships with the clients. 

With better relations, you can start landing quality clients which will be the indirect result of better relations. 

Step 4

Now, if you are eager to grow your business, you will have to send cold emails to clients daily. Indeed, attracting clients is not a cakewalk where you will have to reach out to them on a timely basis. 

Here, you can explain about your services to them and the ways you will take to help them solve their business issues. 

Of course, the requirement of every client will be different where you can easily pitch them daily and hope for a positive reply. 

Usually, you can pitch clients the first thing in the morning where then you can you can indulge yourself in other essential tasks. 

Step 5

Now, if you want to attract a massive list of clients, you got to offer them a free trial period. This will help your clients to establish trust with you which can help them to convert into potential clients. 

In this scenario, you can offer businesses with a short trial period where you can showcase your skills. In this case, you must perform work to an absolute level of perfection that can win the heart of clients. 

Slowly and steadily to become a virtual assistant, you can offer a free trial, win the heart of clients, and convert them into potential clients. 

Step 6

Last but not least, whichever work you are doing, you must make yourself extremely efficient. With this, your work must be irreplaceable where the client must depend on you for their business. 

Also, you must focus on delivering value to your clients. Almost every business wants real value where if you can offer them the same, you can potentially establish good and better relationships. 

On the other hand, you can make use of the latest tools just to amplify your overall work. Here, you can easily work for longer hours but you don’t have to do things on an over scale. 

You must always learn to balance out things where you must take immense care of your mental health. 

Overall, if you have got great mental health, then you can serve your clients to a more absolute level of perfection. 

Final thoughts

Your basic goal as a virtual assistant is to help people in their businesses and ease off the work. Further, VA is helpful to reduce the stress business go through every day and help them create a much more sustainable business. 

Well, being a VA can be extremely rewarding where you can be paid handsomely too. All that you need is to become a virtual assistant and perform your work as nobody can do. 

With this, clients will value your work and will be ready to pay you a good amount of money. 

But, at the same time, you must focus your name as a VA where you must build better relations with clients. 

Also, be active on social media from where you can develop good relations and convert followers into clients. 

In the end, the entire guide to becoming a virtual assistant is right in front of you. With this, you can eventually go through the above article and become the best VA, the world has ever produced. 

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